Privacy Policy

Privacy Policy

Effective Date: July 8, 2025

The Digital Notary (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.digitalnotaryllc.com or engage with our remote online notarization services. 

1. Information We Collect. We may collect the following types of information:

• Personal Information: Name, email address, phone number, mailing address, and payment details when you book an appointment or submit a form.
• Identification Information: Government-issued ID details and responses to identity verification questions (e.g., KBA or biometric data) used solely to comply with legal requirements.
• Document Information: Information contained in the documents submitted for notarization, stored and accessed securely only as necessary.
• Technical Information: IP address, browser type, device information, and usage data through cookies or analytics tools.

2. How We Use Your Information. We use the information we collect to:

• Provide, manage, and complete notarization services 
• Verify your identity as required by law
• Communicate with you about your appointment
• Process payments securely
• Comply with legal obligations
• Improve our services and website functionality

3. Sharing Your Information. We do not sell your personal information. We may share your information with:

• Third-party platforms (e.g., BlueNotary, payment processors) solely for the purpose of completing notarizations and processing transactions
• Legal authorities or government agencies as required by law or court order
• Service providers who help us operate our website or manage appointments, under strict confidentiality obligations

4. Data Retention. We retain notarization records and audiovisual recordings for at least 10 years, as required by New York State law. Other data is retained only as long as necessary for legal, contractual, or business purposes. 5. Your Privacy Rights. Depending on your location, you may have the right to: 

• Access or request a copy of your personal data - Request corrections to inaccurate information
• Request deletion of certain data, where applicable
• Withdraw consent where processing is based on consent

To exercise any of these rights, contact us using the information provided below. 

6. Security Measures. We implement administrative, technical, and physical safeguards to protect your information from unauthorized access, use, or disclosure. However, no method of transmission over the Internet is 100% secure. 

7. Cookies and Tracking Technologies. We use cookies to improve website performance and user experience. You can manage cookie preferences through your browser settings. 

8. Third-Party Links. Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites. 

9. Changes to This Privacy Policy. We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. 

10. Contact Us. If you have any questions about this Privacy Policy or how we handle your data, please contact:

The Digital Notary 

Email: jill@digitalnotaryllc.com

Phone: 518-595-9441 

Website: www.digitalnotaryllc.com 

By using our website or services, you agree to the terms of this Privacy Policy.